Research Administrator

The Institute for Work & Health (IWH) is an independent, not-for-profit research organization. Our mission is to promote, protect and improve the safety and health of working people by conducting actionable research that is valued by employers, workers and policy-makers.

IWH is currently seeking a qualified person to fill the position of Research Administrator.

About the position

The successful candidate will work with IWH scientists providing administrative and research support. This is a full-time position.

Core duties and responsibilities

• Prepare presentation materials for internal and external use, and provide graphic support for work plans, tracking documents and presentation materials.
• Coordinate the preparation and submission of grants to federal and provincial granting organizations (e.g. CIHR, SSHRC, MLTSD) and other granting organizations. Specific tasks include completing web-based grant applications, preparing CV modules and editing grant proposals.
• Develop and maintain electronic bibliographic library databases, including retrieving and organizing electronic and printed articles and developing project-specific bibliographic reference lists.
• Assist with the preparation, editing and submission of manuscripts, research proposals, surveys, reports, correspondence, memos, and other written text for internal and external distribution.
• Assist scientists in managing the day-to-day activities of their research projects, including but not limited to:
  • providing administrative support for a variety of tasks such as scheduling internal and external meetings and conference registration, including booking travel and hotels and submitting expenses reports;
  • preparing and distributing meeting materials, and providing support such as photocopying, filing, etc.;
  • assisting with data organization and management;
  • participating in the IWH Research Administrators Team.
• Carry out other duties needed to help drive our vision, fulfill our mission and uphold the organization’s values.

Education and experience

• A college or university degree and five-plus years of related work experience.
• Previous research experience as an administrative/research assistant in a health or work -related discipline. Some research training or experience an asset.
• Sound knowledge of, and experience with, the Windows environment, including Word, PowerPoint and Excel.
• Experience with endnote referencing software.
• Strong interpersonal and communications skills to work with IWH staff and external stakeholders.
• Excellent multitasking and time-management skills, with the ability to set priorities and meet deadlines.
• Strong writing, editing and proofreading skills.

Salary range

Salary will depend on qualifications and experience and will be in the range of $52,000 - $58,000. Suitability for the position will be assessed at six (6) months.

Application details

Applications will be accepted until April 14, 2022.

If you are interested in this position, please submit an application containing a cover letter and resumé to:

D. Wills, Director, Human Resources & Corporate Services
400 University Avenue, Suite 1800
Toronto, Ontario M5G 1S5
Email: dwills@iwh.on.ca.

IWH is committed to creating an inclusive workplace that values and promotes diversity. IWH encourages applications from racialized persons/persons of colour, Indigenous people, women, LGBTQ2S+ persons, persons with disabilities, and others who may contribute to the further diversification of ideas.

Job applicants requiring accommodation to participate in the hiring process should contact D. Wills, Director, Human Resources & Corporate Services, via e-mail at dwills@iwh.on.ca or by phone at 416-927-2027 ext. 2115 to communicate their accommodation needs.

We thank all applicants, but only those considered for the position will be contacted.

About the Institute for Work & Health

IWH, guided by a Board of Directors and an international Scientific Advisory Committee, conducts research that examines primary prevention and interventions in the workplace; effective and efficient rehabilitation and safe, timely return to work for people with work-related injury and illness; labour market experiences and their health consequences; and disability compensation systems and their behavioural consequences. IWH supports an active knowledge transfer and exchange program, which implements interactive strategies to transfer research findings to key decision-makers. The Institute also trains and mentors the next generation of work and health researchers.

IWH is committed to excellent working conditions, a cooperative team environment for its employees, and transparent, diverse and fair recruiting practices of staff and trainees.

IWH operates with the support of the Government of Ontario. For more information about our organization, visit our website at www.iwh.on.ca.