Research Administrator

The Institute for Work & Health is an independent, not-for-profit research organization. Our mission is to promote, protect and improve the safety and health of working people by conducting actionable research that is valued by employers, workers and policy-makers. Since 1990, we have been providing research results and producing evidence-based products to inform the prevention and management of work-related injury and illness. We also train and mentor the next generation of work and health researchers.

The Institute is currently seeking a qualified person to fill the position of Research Administrator.

About the position

The successful candidate will work with the Scientific Co-Directors and Institute scientists providing administrative and research support.

Principle duties and responsibilities

• Prepare presentation materials for internal and external use, and provide graphic support for work plans, tracking documents and presentation materials, using software such as PowerPoint, Excel and Word.
• Coordinate the preparation and submission of grants to federal and provincial granting organizations (e.g., CIHR, SSHRC, MLTSD) and other granting organizations. Specific tasks include completing web-based grant applications, preparing CV modules and editing grant proposals.
• Develop and maintain electronic bibliographic library databases, including retrieving and organizing electronic and printed articles and developing project-specific bibliographic reference lists.
• Assist with the preparation, editing and submission of manuscripts, research proposals, surveys, reports, correspondence, memos, and other written text for internal and external distribution.
• Assist scientists in managing the day-to-day activities of their research projects, including but not limited to:
  • providing administrative support for a variety of tasks such as scheduling internal and external meetings and conference registration, including booking travel and hotels and submitting expenses reports;
  • preparing and distributing meeting materials, and providing support such as photocopying, filing, etc.;
  • assisting with data organization and management;
  • preparing and coordinating the preparation of various reports required over the reporting cycle; and
  • participating in the Research Administrators Team of the Institute for Work & Health.
• Carry out other duties needed to help drive our vision, fulfill our mission and uphold the organization’s values.

Education and experience

• A college or university degree and five-plus years of related work experience.
• Previous research experience as an administrative/research assistant in a health or work -related discipline. Some research training or experience an asset.
• Sound knowledge of, and experience with, the Windows environment, including Word, PowerPoint and Excel.
• Experience with reference software.
• Strong interpersonal and communications skills to work with Institute staff and external stakeholders.
• Excellent multitasking and time-management skills, with the ability to set priorities and meet deadlines.
• Strong writing, editing and proofreading skills.
• Well-developed ability to work both in a team environment and independently.

Salary range

Salary will depend on qualifications and experience and will be in the range of $52,000 to $58,000. 

Suitability for the position will be assessed at six months.

Application details

Applications will be accepted until March 31, 2021, or until the position is filled. If you are interested in this position, please submit an application containing a cover letter and resumé to:

M. Cicinelli
Director, Human Resources & Corporate Services
400 University Avenue, Suite 1800
Toronto, Ontario M5G 1S5
Email: mcicinelli@iwh.on.ca

The Institute is an equal opportunity employer and is committed to creating an inclusive workplace that promotes and values diversity. All qualified applicants will receive consideration for employment without regard to race, colour, ethnicity, national origin, creed, gender identity and expression, sexual orientation, family and marital status, disability and age.

We thank all applicants, but only those considered for the position will be contacted.

About the Institute

The Institute, guided by a Board of Directors and an international Scientific Advisory Committee, conducts research on the prevention of work-related injury and illness and the management of work disability. The Institute also has an active knowledge transfer and exchange (KTE) program, which implements interactive strategies to transfer research findings to key decision-makers.

The Institute for Work & Health is committed to excellent working conditions and a cooperative, team environment for its employees.

The Institute for Work & Health operates with the support of the Government of Ontario.